how do i add a phone-in number to a teams meeting

To add a dial-in phone number to a Microsoft Teams meeting, you can follow these steps:

1. Schedule a Meeting: When you schedule a meeting in Microsoft Teams, the dial-in phone numbers are automatically included based on the audio conferencing settings for your organization.
2. Check Conference Bridge Settings: Ensure that your organization has audio conferencing enabled and that the phone numbers are correctly assigned to your conference bridge. You can check this in the Microsoft Teams admin center under Meetings > Conference bridges.
3. Include Phone Numbers in Invites: The default audio conferencing number will be included in the meeting invite. If you want to customize which numbers appear, you can manage this through the TeamsAudioConferencingPolicy assigned to the user scheduling the meeting. This policy determines which toll and toll-free numbers are included in meeting invites.
4. Send the Invite: Once the meeting is scheduled, the invite will automatically include the dial-in numbers that are set up for your organization.

If you need to set or change the default audio conferencing phone number for users, you can do this using PowerShell with the -TeamsAudioConferencingPolicy cmdlet.

It may take up to 24 hours for any changes to the assigned phone numbers to reflect in the meeting invites, so be sure to allow some time if you make adjustments.

References:

• Set the phone numbers included on invites in Microsoft Teams
• Phone numbers for Audio Conferencing in Microsoft Teams

Dear @Dennis Goldberg,

Thank you for reaching out to Microsoft Q&A forum.

I understand that you're looking to add a dial-in phone number (or "phone-in number") to a Microsoft Teams meeting. This allows people who cannot join via the app or computer to participate using any standard telephone.

From my research, this feature, called Audio Conferencing, is a paid add-on service that must be enabled for your Microsoft 365 organization and specifically for your user account. It is not available by default with basic Teams licenses (though it is included in the E5 subscription).

Before you can add the number, your organization's IT administrator must confirm these two requirements are met:

1. Organization License: Your Microsoft 365 tenant must have a subscription that includes Audio Conferencing (either a specific add-on license or bundled in a higher-tier license).
2. User License: The specific user scheduling the meeting (you) must have an Audio Conferencing license assigned to their account.

Once the Audio Conferencing license is active on your account, the phone-in number is added automatically when you create a Teams meeting.

1. Open Microsoft Teams.
2. Go to the Calendar tab.
3. Click New meeting.
4. In the meeting details window, add the required information (Title, Attendees, Date/Time).
5. Once you have the correct license, the Teams meeting invite will automatically populate with a dedicated Dial-in number and a Conference ID at the bottom of the invite.

For references:

Plan Audio Conferencing for Teams meetings - Microsoft Teams | Microsoft Learn

Microsoft Teams add-on licenses - Microsoft Teams | Microsoft Learn

Set up Audio Conferencing for Microsoft Teams - Microsoft Teams | Microsoft Learn

I hope this information is helpful. Please follow these steps and let me know if it works for you. If not, we can work together to resolve this. Thank you for your patience and understanding. If you have any questions or need further assistance, please feel free to share them in the comments so I can continue to support you. I'm looking forward to your reply.

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